Terms & Conditions

LVDI RETREATS — EVENT TERMS & CONDITIONS

Last updated: 02/04/2026

These Terms and Conditions apply to all LVDI Retreats events, packages, bookings, payments and attendance. By making a booking, paying a deposit or attending an LVDI Retreats event, you agree to these Terms and Conditions.

In these Terms, “LVDI”, “we”, “us” and “our” means LVDI MMA RETREATS. “you” and “your” means the person making a booking and/or attending an event.

1. Your Booking

1.1 A booking is not confirmed until we have received your required deposit or full payment and issued written confirmation.

1.2 By making a booking, you confirm that:

you are at least 18 years old, or are attending with the written consent and supervision of a parent or legal guardian;
the information you provide is accurate and complete;
you are authorised to make the booking and payment;
you have read, understood and accepted these Terms and Conditions.

1.3 If you book on behalf of another person, you confirm that you have made them aware of these Terms and that they agree to be bound by them.

1.4 All bookings are subject to availability. We reserve the right to decline a booking where reasonably necessary.

2. Event Inclusions and Exclusions

2.1 Your package includes only the items specifically listed in your booking confirmation, invoice or package description at the time of booking.

2.2 Depending on the package selected, inclusions may include accommodation, scheduled training sessions, access to designated facilities, selected group activities, excursions, merchandise and other inclusions stated in writing.

2.3 Unless expressly stated otherwise, the following are not included:

international or domestic flights;
airport transfers;
travel insurance;
passports, visas, vaccinations or travel permits;
meals, drinks or personal spending not listed as included;
medical expenses;
optional activities, additional accommodation nights or upgrades;
transport outside any expressly included group activity;
costs caused by changes to your travel plans.

2.4 You are responsible for arranging and paying for all excluded items.

3. Payments and Payment Plans

3.1 The deposit amount and payment due dates will be shown on your invoice, booking confirmation or payment-plan agreement.

3.2 A deposit secures your place and is non-refundable, except where required by Australian Consumer Law or expressly stated otherwise in writing.

3.3 Where we offer a payment plan, you must make each instalment in full by its due date.

3.4 If a payment is overdue, we may contact you, suspend your booking, withhold package inclusions or cancel your booking if the overdue amount is not paid within a reasonable period after notice.

3.5 Any bank charges, currency conversion fees, payment-provider fees or international transfer fees are your responsibility unless we confirm otherwise in writing.

3.6 Prices are in Australian dollars unless stated otherwise.

3.7 We may correct genuine pricing or administrative errors. If this occurs, we will contact you promptly and give you the option to pay the corrected amount or cancel your booking for a refund of payments made.

4. Cancellations by You

4.1 All cancellation requests must be made in writing to giovanni@lvdimmaretreats.com

4.2 Your deposit is non-refundable.

4.3 If you cancel more than 90 days before the retreat start date, we may refund payments made above your deposit, less any non-recoverable third-party costs, payment fees and administration costs already incurred.

4.4 If you cancel between 60 and 89 days before the retreat start date, we may refund up to 50% of payments made above your deposit, less any non-recoverable third-party costs, payment fees and administration costs already incurred.

4.5 If you cancel fewer than 60 days before the retreat start date, no refund will ordinarily be available because accommodation, coaching, venue, activity and supplier commitments will generally have been made.

4.6 You may request to transfer your place to another suitable participant, subject to our prior written approval, payment of any reasonable transfer or name-change costs, and the replacement participant agreeing to these Terms.

4.7 We strongly recommend comprehensive travel insurance that covers cancellation, illness, injury, travel disruption, lost luggage and other unforeseen circumstances.

4.8 Not attending all or part of the retreat, arriving late, leaving early, being unable to travel, or being denied entry to a country does not create a right to a refund.

5. Changes, Rescheduling or Cancellation by LVDI

5.1 We may make reasonable changes to the retreat where necessary. This may include changes to the itinerary, training timetable, coaches, accommodation, venues, activities, transport arrangements or package inclusions.

5.2 If an advertised coach becomes unavailable, we will use reasonable efforts to provide a suitable replacement or revised training program. A coach substitution alone does not automatically entitle you to a refund.

5.3 If we need to cancel a retreat, we will offer you either:

a transfer to a rescheduled retreat or another available LVDI event;
a credit toward a future LVDI event; or
a refund of payments received by us for the cancelled retreat,

subject to any rights you have under Australian Consumer Law.

5.4 We are not responsible for costs you incur outside your LVDI package, including flights, visas, travel insurance, lost wages, transfers, accommodation booked separately or other personal expenses. You make those arrangements at your own risk.

5.5 If the retreat is affected by circumstances outside our reasonable control, including natural disasters, severe weather, war, civil unrest, pandemics, government restrictions, border closures, transport disruption, supplier failure or other force majeure events, we may reschedule, modify or cancel the retreat. We will act reasonably and communicate available options as soon as practicable.

6. Travel, Passport, Visa and Insurance Responsibilities

6.1 You are solely responsible for ensuring that you have:

a valid passport with sufficient validity;
any visa, entry permit, vaccination record or travel documentation required for your destination;
adequate travel and medical insurance;
any required medical clearance or medication for travel.

6.2 Any travel information we provide is general information only and is not legal, immigration, medical or travel advice.

6.3 You should check current travel advice, entry requirements, health guidance and insurance requirements directly with relevant government authorities, airlines, insurers and medical professionals.

6.4 We recommend that your insurance policy specifically covers participation in Brazilian jiu-jitsu, grappling, martial arts training and any other physical activities included in the retreat.

7. Health, Fitness and Participation Risk

7.1 Grappling, Brazilian jiu-jitsu, martial arts training, fitness activities, swimming, excursions and other retreat activities involve inherent risks.

7.2 These risks may include serious injury, illness, concussion, fractures, joint injuries, strains, sprains, cuts, infection, paralysis, property damage and, in rare cases, death.

7.3 By attending the retreat, you acknowledge that you voluntarily participate at your own risk.

7.4 You confirm that you are physically and medically able to participate in the activities you choose to undertake. You must consult an appropriate medical professional before attending if you have any injury, illness, medical condition, pregnancy, allergy or concern that may affect your participation.

7.5 You must disclose to us before the retreat any relevant medical condition, injury, allergy, dietary requirement or accessibility requirement that may affect your safety or participation.

7.6 You must immediately stop participating and notify a coach, staff member or relevant provider if you feel unwell, injured, unsafe or unable to continue safely.

7.7 Coaches, staff, venues and activity providers may refuse or limit your participation where they reasonably believe it is unsafe for you or others. This decision does not automatically entitle you to a refund.

8. Conduct and Safety

8.1 You must behave respectfully and safely toward coaches, staff, accommodation providers, venue staff, local communities and other participants.

8.2 You must follow all reasonable directions given by LVDI staff, coaches, venue staff and third-party providers.

8.3 You must not participate in training or physical activities while intoxicated, under the influence of illegal drugs, or impaired by alcohol, medication or any other substance.

8.4 We may remove you from a class, activity, venue or the retreat where your behaviour is unsafe, abusive, discriminatory, illegal, disruptive or materially affects the experience or safety of others.

8.5 If you are removed from any part of the retreat because of your conduct, you will not be entitled to a refund or compensation.

8.6 You are responsible for any loss, damage, cleaning costs, repair costs or other expense caused by you at accommodation, venues, transport providers or during any retreat activity.

9. Accommodation, Food and Third-Party Providers

9.1 Accommodation, restaurants, venues, transport companies, activity operators, coaches and other suppliers may be independent third parties.

9.2 We may use third-party providers to deliver parts of the retreat package.

9.3 You must comply with the reasonable rules, conditions and safety requirements of those providers.

9.4 While we will use reasonable care in selecting suppliers, we are not responsible for the independent acts, omissions, delays or failures of third-party providers, except to the extent required by law.

9.5 If meals are included, you must advise us of dietary requirements at least 30 days before the retreat start date. We will pass on relevant information where practical, but cannot guarantee that meals will be free from allergens or suitable for every medical or dietary requirement.

9.6 You are responsible for your personal belongings. We are not responsible for lost, stolen or damaged property except where liability cannot be excluded by law.

10. Photos, Video and Content

10.1 We may take photographs, videos and other recordings during the retreat.

10.2 By attending, you consent to LVDI using your image, voice and likeness in photos, video and other content for marketing, promotional, educational and social-media purposes worldwide, without further payment.

10.3 If you do not wish to appear in promotional content, you must notify us in writing before the retreat begins. We will use reasonable efforts to respect your request, but cannot guarantee that you will not appear incidentally in group footage or images.

10.4 You must not record, reproduce, sell, distribute or commercially exploit coaching content, instructional material or other retreat content without our prior written permission and, where applicable, the permission of the relevant coach.

11. Merchandise

11.1 Where merchandise is included in your package, you must provide sizing details by the requested deadline.

11.2 We will make reasonable efforts to provide your selected size. However, availability, manufacturing variations and supplier limitations may mean that an exact size, colour or design cannot be guaranteed.

11.3 Merchandise images are indicative only and final items may vary slightly.

12. Liability and Australian Consumer Law

12.1 Nothing in these Terms excludes, restricts or modifies any consumer guarantee, right or remedy that cannot lawfully be excluded under the Australian Consumer Law or any other applicable law.

12.2 To the maximum extent permitted by law, LVDI’s liability for any loss or damage arising from or connected with the retreat, booking or these Terms is limited to the amount you paid to LVDI for the relevant retreat package.

12.3 To the maximum extent permitted by law, LVDI is not liable for indirect or consequential loss, including loss of enjoyment, lost income, lost profits, travel costs, accommodation costs, visa costs, insurance costs or missed opportunities.

12.4 You agree to take reasonable care for your own safety and the safety of others, and to comply with all reasonable safety instructions.

13. Privacy

13.1 We collect and use personal information to process bookings, communicate with you, organise the retreat, manage safety and deliver our services.

13.2 Our handling of personal information is governed by our Privacy Policy, available at https://docs.google.com/document/d/1lhGoMpgdTJagYsryN3oUq5P21Hu_BA9VJ1k3B5t40Lc/edit?usp=drive_link.

14. Governing Law

14.1 These Terms are governed by the laws of Queensland, Australia.

14.2 Any dispute arising in connection with these Terms will be subject to the courts of Queensland, Australia and courts entitled to hear appeals from them.

15. General

15.1 If any provision of these Terms is found to be invalid or unenforceable, that provision will be severed to the extent necessary and the remaining provisions will continue in effect.

15.2 Our failure to enforce a provision of these Terms does not waive our right to enforce it later.

15.3 These Terms, together with your booking confirmation, invoice, waiver and any written package information, form the agreement between you and LVDI in relation to your retreat booking.